Hey guys! Welcome back. If you have been around for a while you know that calendar blocking is something that I have been doing for a couple of years now. It especially helped me in college because I was able to stay organized and keep track of things. Well I still do that today. So I wanted to share with you some tips on how you can use calendar blocking to your advantage. If you aren’t sure where to start, I highly recommend Google Calendar. It is free and you already have it if you have a Google Email.
Before I get into the tips, I wanted to share a little bit about what calendar blocking is and why it would be useful for you. If you are unfamiliar with calendar blocking, it is a way to schedule your day using chunks of time. So if you open up Google Calendar you will see that they have it set up to where you can see the 24 hours of the day. You can also view it by week and by month. This way, you can create different categories based on what you have doing on in your life and they all fit in your calendar. You can color code them and make as many categories as you would like. You can even share your calendar with others.
So that’s just a little background on what calendar blocking is. And it would be useful for you if you are someone who likes to be organized, is looking for a new and better way to manage your time, or you are someone who has a lot going on and you can’t see to stay on top of everything. It also helps you prevent overscheduling because you can see what times you are available and what times you are not available. So now that you have the background and how it is useful for you, let’s get into some tips on how you can be successful at calendar blocking.
1. Schedule what you always do.
The very first thing you should do when you start scheduling is put in the things you know you have to do. That could be things like going to work, going to class, or any other constant in your life. This way you know what you have left to work with for the rest of your day and it’s just out of the way. We all have routines and things that we do on the regular, so those should always come first. Make sure you get those in your calendar before you start including anything else.
2. Embrace your reality.
Once people put in the things they always do, they start to get a visual of how much time they have left and they tend to get a bit discouraged. Because honestly, 24 hours is not a lot of time. And when you factor in going to work, going to class, sleeping, eating, showering, and all the necessary things, you don’t have much time to work with. But it’s important to embrace it, not run from it. Be creative with the time you have left. Don’t run from it.
3. List tasks you need to do.
Once you have your calendar set up, get out some paper and a pen and write down things you need to do. I recommend doing this on a weekly basis. And only write down things you know you need to do. Don’t include things that you want to do or wish to do. Write down what absolutely needs to be done that week. And then put those in your calendar based on how long you think it will take. From running errands to cleaning your bathroom, keep this list to a minimum but make sure you are getting things done that need to get done.
4. List tasks you want to do.
Once you have all the things you always do and the things you know you need to do, start a list of things you want to do. Always be mindful of your calendar and how much you are putting on there. You don’t want to put too much on there. So try to keep this list to a minimum as well. But write down a few things that you want to. It can be anything from baking a treat to studying a new language to seeing a movie. Just write down some things you would like to possibly do that week.
5. Prioritize one and fit it in your calendar.
It might seem impossible to pick just one, but it’s important to try to do it. Find the one thing you really want to do and find a time for it on your calendar. You always want to try to leave some white space because you simply can’t plan every moment of your life. Things are going to come up, you will get distracted, and you will have to move some things around. And that is why I say pick one. Because you can try to fit it all on there, but the chances of it all happening are very unlikely.
6. Color code.
Color coding is really helpful because it helps you know what is happening just by glancing at your calendar. It also helps you keep track of everything and stay organized. So color code everything by category: work, school, social life, daily tasks, etc. It just keeps you sane and helps you know what everything is and when everything is. It also helps you prioritize things and know what you need to watch out for.
7. Time batch similar tasks.
One of the biggest benefits of calendar blocking for anyone is the ability to time batch things that are similar. So if you have to go to the grocery store, the post office, and the bank in one week you can batch those tasks and do them all in the same trip. This saves you from having to try to make time for all three at different times in the week. This ultimately ends up saving you some time and money. So when you are calendar blocking your week, find things that can be batched together.
Thank you so much for stopping by! I hope you enjoyed this. Please like it if you did. Let us know in the comments if you have tried calendar blocking and what your thoughts are. Don’t forget to follow before you leave if you have not already and I hope to see you next time!